How to Use the New WordPress Editor & Microsoft Word Template for Blog Posts

Trying new things can be fun. I’ve written these instructions to help my fellow bloggers with instructions on how to use the blog post feature in Microsoft Word and how to use the new WordPress Editor. <3

First, Here are my instructions for using the blog post template in Microsoft Word and importing into WordPress:

I use Microsoft Office 2016. Within the program, there is a blog post option. It’s not hard to set up.

On the menu bar, go to the manage accounts tab. Click on new. Then a menu comes up saying new blog account.

Click on the menu and choose your blog provider. Another menu will come up after that asking for your blog address. It shows an HTTP address which you will need to change to the HTTPS (add the s or it won’t work) address of your blog. Enter your WordPress account login name and your password. Click remember the password and hit OK.

Pull up a new blog post document from the file/new option. Type your document and click the Publish button on the menu tab when you are finished. I always do ‘publish as a draft.’ This will send the blog post to your WordPress blog post queue. It will show up on the right-hand corner of the Write tab (of your WP post) with a number “one” saying you have an imported post. Click the tab, and your post will import into your WordPress post template.

Here are the Microsoft instructions: https://support.office.com/…/Help-with-blogging-in-Word-3ad…

Now, here is how you use the new WordPress Editor:

Go to your blog. On the left-hand side of the menu, click My Sites and then Blog Posts – add.

That’s it. Here is the post template that WordPress gives us:

See the blue write tab in the right-hand corner? If you had imported a post from Word it would be there. I will show you that next. Below, you can see the number one next to the write tab. That is your imported post from Word.

Click on the BLUE write tab with the no. 1 and import your post. It will show you the title. The number one will remain until you publish or schedule the post.

Now the test post is imported from Word into WordPress.

This new editor saves time and is easy to use. At the right of the screen above see the post settings. Click on the categories and tags, add your featured image, and schedule all from the one place.

I hope this helps. I know we have new things coming to WordPress with the Guttenburg editor. Be brave. Read this article and see if you feel better: https://kinsta.com/blog/gutenberg-wordpress-editor/

is full of change. Let’s embrace it together. <3

About Colleen M. Chesebro

Colleen M. Chesebro is an American Novelist & Poet who loves writing paranormal fantasy and magical realism, cross-genre fiction, syllabic poetry, and creative nonfiction. She loves all things magical which may mean that she could be experiencing her second childhood—or not. That part of her life hasn’t been fully decided yet. A few years ago, a mystical experience led her to renew her passion for writing and storytelling. These days she resides in the fantasy realm of the Faery Writer where she writes the magical poetry and stories that the fairy nymphs whisper to her in her dreams. Colleen won the “Little and Laugh” Flash Fiction Contest sponsored by the Carrot Ranch Literary Community on November 2017, and in 2018, she won first place for the “Twisted Travel” category. Colleen lives in Arizona with her husband. When she is not writing, Colleen enjoys spending time with her husband. She also loves gardening, reading, and crocheting old-fashioned doilies into works of art. Learn more about Colleen on colleenchesebro.com.
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82 Comments

  1. Pingback: How to Use the New WordPress Editor & Microsoft Word Template for Blog Posts — Colleen Chesebro✨The Fairy Whisperer✨ – Site Title

  2. Hey there! We loved your blog! We also need your help. Can you help us out?

  3. Pingback: Writing Links…10/2/17 – Where Genres Collide

  4. Thanks SO much for this, Colleen!

  5. Lovely “how to” Colleen. Have a sublime Sunday. Hugs.

  6. Shoot, I never knew about that option in word! This opens up a much easier way of creating posts. I take it you can use full HTML here? Not that I’m brilliant with that, but it’s something I’ve decided to try and get to grips with soon. Fabulous post Colleen and will give it a try this afternoon 😊

    • Thanks, Gary. No, it all comes over on the visual tab. I seldom use HTML. This is a great tool to make your blogging life easier. <3

      • The post I did for Don Massenzio is full of HTML. He constructed most of it and said paste it into the HTML part of the editor. I never really considered it until then and it can add impact it seems.

        Still, I have now managed to hook up Word into the blog so next phase is to test a post out. Thank you so much for bringing this to my attention 😊

        • I think it eliminates the need for HTML because you can set up your paragraphs and fonts, quotes, etc. and they import in to reflect the fonts you have selected on your blog. Use calibre 11 for your paragraphs and font on word and it will import it in correctly. Good luck. I hope it works well for you. 😀

  7. I am so going to try this, Colleen! I use word for most of my posts, then cut and paste into WP editor. This seems simpler. thanks, and so nice to see you on Marsha’s blog 🙂

  8. My Microsoft Word is a 2011 version for a Mac. I can’t find anything close in my menu to follow your instructions. It’s probably because it is an old version. I need to spring for an updated version. Does anyone else have a 2011 Word that works with WordPress? Thanks for a great idea

  9. Great tutorial, Colleen!

  10. Thanks for sharing Colleen. I will try this feature.

  11. Reblogged this on M J Mallon Author and commented:
    How to use the blog post feature in Microsoft Word and how to use the new WordPress Editor via Colleen Chesebro.

  12. Great post Colleen, reblogging. 🙂

  13. Thank you, so much, Colleen. xxx

  14. Thanks, Colleen! I have Office now, so this may be worth a try.

  15. I’m going to reblog this on Always Write. I use Google Docs, when I do compose on something besides WordPress Editor, but it’s interesting that Word integrates. I usually go the other direction because Grammarly works on WP, but not on Google Docs. How much time do you think you save doing it this way? I’m so much more familiar with WP now than Word. It sounds like you use Word regularly for this. Great tip, Colleen. 🙂

    • Ah, I use Grammarly too and there is a Grammarly extension on Google Chrome. I couldn’t write as well with out it. LOL! Yes, I use Word extensively because I’ve grown accustomed to its features. The blog template was a lifesaver. However, you still have to tweak in the WordPress editor. I think the new Guttenburg editor will change some of that. The thing is, we have to embrace change. That’s hard for everyone. Your post debuts tomorrow. Can’t wait! <3

      • I am really slow with technology. I couldn’t get to the first step! I went to manager, and somehow started signing up for auto renewal, and getting charged for next year’s bill. Yikes. So where do you start the linking process again?

  16. I’ve been trying to figure out how to do blog posts with Word for SO long now! I have to try this next time I set my posts up to record links and such. THANK YOU!

    • I hope this helps, Traci. I do have issues with links transferring over. You might want to set up a template for everything that you say and import that, then add your links in the WordPress editor. I can see in the future posting lots of links could be difficult. I don’t know that for sure, just a feeling. <3

  17. Thanks Colleen, you rock! Oh, I suppose you have to add images after it’s been sent to our WP dashboard? <3

  18. This is a gift, Colleen! Thank you❣️

  19. Pingback: How to Use the New WordPress Editor & Microsoft Word Template for Blog Posts | When Angels Fly

  20. Thanks for this, Colleen. I’ve just skimmed it but will keep it for reference. I’m not good at coping with changes. 🙂

    • Apparently we will have no choice. I hear the Guttenburg editor will replace the WordPress interface next year.

      • It’s so annoying when you finally feel you’ve just about mastered something and they go and change it. The changes they make never simplify things.

        • I thought that at first, but in the long run this new editor is quite fast. It’s hard to change and learn new things but everytime I do, I get a thrill. Kind of like telling the universe – I can do this! LOL! Once you do it a few times, you’ll say – “Oh, this isn’t that bad.” <3

  21. Thank you for posting this Colleen- it’s always helpful to hear of new updates like this, I’ve been looking for a change 🙂 Very helpful!!

  22. Thank you for posting this! I need to try something new.

  23. This is great as it helps me organize all of my ideas by saving the files on my computer before I upload them rather than saving them as drafts. Thanks for the tutorial!

  24. Reblogged this on Chris The Story Reading Ape's Blog and commented:
    Many thanks to Colleen for this tutorial 👍😃

  25. Spacing lines in poetry is the worst problem I have. Does this new editor simplify that? I find even if it looks okay, it ends up differently when I post it. 🙄

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